Why do grantees report performance data?
OJJDP funding recipients are required to collect and report data to demonstrate the results and quality of funded activities to ensure compliance with the Government Performance and Results Act of 1993. According to the Act, reporting performance measures promotes the following:
- Public confidence in the federal government;
- Federal agency accountability for achieving program results;
- Program effectiveness and service delivery; and
- Enhanced congressional decision-making.
OJJDP uses grantee performance measure data to identify training and technical assistance needs; track award activity and progress toward program goals; revise program designs and implementation strategies; and inform budgets, strategic planning, and funding decisions.
New Resource: How to Find Fiscal Year 2020 and Forward Performance Measures
Fiscal Year 2020 and forward awards now have a new resource to help grantees locate assigned performance measures and corresponding trainings. The “How to Find Performance Measures” lists OJJDP solicitations by fiscal year. Locate your solicitation and click the definitions and questions document link to see performance measures. Please note all Fiscal Year 2020 and forward solicitations are assigned the same progress reporting questions. Access the new resource.
Which performance measures do grantees report on?
Grantees report on specific performance measures aligned to the goals and objectives of the OJJDP program funding their award. OJJDP groups formula grant and discretionary awards supporting similar grant-related activities, target populations, or programs into data sets of shared performance measures. Grantees can find their assigned performance measures in their solicitation.
Depending on the award start date and fiscal year, OJJDP grantees will need to report in both the Performance Measurement Tool (PMT) and JustGrants, or solely in JustGrants. Please view the following instructions below to see how and where to submit performance measure data.
Award Start Date of 2019 and Prior: Grantees Report as Normal.
- First report data in the PMT and generate a PMT report.
- Prepare a program narrative progress report that provides context to the PMT report (as was also done in the past). If grantees have questions about the content to be included in the program narrative progress report, please consult with your OJJDP program manager.
- Upload both the PMT and program narrative progress report to JustGrants.
- Grantees can refer to this Performance Reporting eLearning Video to learn how to upload their reports in JustGrants.
NOTE: 2019 and earlier grantees that did not use PMT in the past will now submit the materials they used to submit into GMS into JustGrants.
Awards in Fiscal Year 2020 and forward
- All grantees complete JustGrants progress report (also referred to as "narrative")
- Some grantees will also report on new performance measures:
- Check JustGrants Performance report to see if you have one or two questions sets
- Or contact the PMT Helpdesk for guidance
- Grantees are not required to complete or attach a PMT report.
- If applicable, grantees should upload other required materials such as narratives, data tables or other information about their program's progress.
- Grantees can refer to this JustGrants Performance Reporting eLearning Video to learn how to complete their JustGrants progress report.
When do grantees report performance measure data?
Title II Formula Grants
Annual Reporting Period
- October – September: Due December 30
Discretionary Grant Programs
Discretionary Reporting Guidance
Semi-Annual Reporting Periods:
- January – June: Due July 30
- July – December: Due January 30