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Performance Measures

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Overview

NEW: Performance Measures and Progress Reporting Requirements Clarification and Deadline Extension

The Office of Juvenile Justice and Delinquency Prevention (OJJDP) Performance Measurement Tool (PMT) reporting deadline has been extended to Sunday, February 28, 2021. Please note, Performance Measurement Tool (PMT) system is currently available for performance measures data entry and reporting for activities that occurred from July 1, 2020, through December 30, 2020. The system will remain open for reporting until February 28, 2021.

Important Notice on Performance Measures and New JustGrants Progress Reporting Requirements

Beginning January 1, 2021, all OJJDP grantees will report grant activities from July to December 2020 into the Justice Grants System (JustGrants). Depending on the award start date and fiscal year, OJJDP grantees will need to report in both the Performance Measurement Tool (PMT) and JustGrants, or solely in JustGrants. Please view the following instructions below to see how and where to submit performance measure data.

Award Start Date of 2019 and Prior: Grantees Report as Normal.

  • As in the past, grantees with an award start year of 2019 and prior, will report data in the PMT and generate a PMT report.  Grantees will also prepare a program narrative progress report that provides context to the PMT report (as was also done in the past).  If grantees have questions about the content to be included in the program narrative progress report, please consult with your OJJDP program manager.
  • Grantees will upload both their PMT and program narrative progress report to JustGrants instead of the GMS legacy system.
  • 2019 and earlier grantees that did not use PMT in the past will now submit the materials they used to submit into GMS into JustGrants.
  • Grantees can refer to this Performance Reporting eLearning Video to learn how to upload their reports in JustGrants.

 

Award Start Date of 2020: Grantees Report Differently.

  • Grantees with an award start year of 2020, will complete the new JustGrants progress report (also referred to as “performance survey”) directly into JustGrants.  The report consists of pre-loaded questions in the JustGrants system.
  • Grantees are not required to complete or attach a PMT report.
  • If applicable, grantees should upload other required materials such as narratives, data tables or other information about their program’s progress.
  • Grantees can refer to this JustGrants Performance Reporting eLearning Video to learn how to complete their JustGrants progress report.  They can also view the new JustGrants progress report training, which took place on January 11, 2021 here.

 

OJJDP is required to set clear program goals and collect performance measure data to demonstrate achievement of those goals. All recipients of OJJDP funding are required to collect and report performance data that demonstrate the results of funded activities. OJJDP is in the process of updating its performance measures. Grantees will be informed when the updated performance measures will be implemented for their program and the impact on their performance reporting requirements. 

To demonstrate program progress and success, as well as assist the office with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62; the GPRA Modernization Act of 2010, Public Law 111-352; and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200.328, applicants that receive funding from OJJDP must provide regular performance data that measures the results of the work done under the solicitation.

What are performance measures?

Performance measures are a specific value or characteristic that measure the output or outcome of a grantee’s activities and services in demonstrating accomplishment of the goals and objectives of OJJDP's programs.

Where can I find my program's performance measures?

Performance measures for individual programs can be found through a link in the solicitation or in the performance measures table in the solicitation's appendix. Solicitations are available on the Open Funding Opportunities page. Grant programs that report in the Performance Measures Tool (PMT) can also access copies of their performance measures from the OJJDP PMT Website.

How do I get access to the Performance Measures Tool?

If you are a new grantee, you will receive an email before your first reporting period opens with instructions for how to create your account in the Performance Measures Tool. If you already have an account, your new award will appear in the tool once the first reporting period opens. For further assistance, grantees can contact the OJJDP PMT Helpdesk. Users can access the Performance Measures Tool at https://ojpsso.ojp.gov.

Next: Reporting Requirements and Dates