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Performance Measures

OJJDP funding recipients are required to collect and report data that measure the results of funded activities to ensure compliance with the Government Performance and Results Act of 1993.
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Performance Measurement Tool

The OJJDP Performance Measures Tool (PMT) is a reporting system for grantees to submit performance data about their OJJDP grants.
Description

OJJDP Performance Measures Requirement

OJJDP funding recipients are required to collect and report data that measure the results of funded activities to ensure compliance with the Government Performance and Results Act of 1993. According to the Act, reporting performance measures promote:

  • public confidence in the federal government by systematically holding federal agencies accountable for achieving program results.
  • program effectiveness, service delivery, and accountability by focusing on results, service quality, and customer satisfaction.
  • enhanced congressional decision-making.

Important Dates

Title II Formula Grants

Reporting Period: 

October – September: Due November 30

Discretionary Grant Programs

Reporting Periods:

January - June: Due July 30

July - December: Due January 30

Visit the Performance Measures Tool for specific deadlines by grant program.


What are Performance Measures?

Performance measurement is a system of tracking progress of the chosen activities in accomplishing specific goals, objectives, and outcomes. Performance measurement:

  • is directly related to program goals and objectives.
  • measures progress of the activities quantitatively.
  • is not exhaustive.
  • provides a temperature reading—it may not tell you everything you want to know but provides a quick and reliable gauge of selected results.

Performance measures/performance indicators are particular values used to measure program outputs or outcomes. They represent the data/information that will be collected at the program level to measure the specific outputs and outcomes a program is designed to achieve. Therefore, they must be developed for each program objective.

There are two types of performance indicators:

  • Output indicators measure the products of a program's implementation or activities. These are generally measured in terms of the volume of work accomplished, such as the amount of service delivered, staff hired, systems developed, sessions conducted, materials developed, policies, procedures, and/or legislation created. Examples include the number of juveniles served, number of hours of service provided to participants, number of staff trained, number of detention beds added, number of materials distributed, number of reports written, and number of site visits conducted. Also referred to as process measures

  • Outcome indicators measure the benefits or changes for individuals, the juvenile justice system, or the community as a result of the program. Outcomes may be related to behavior, attitudes, skills, knowledge, values, conditions, or other attributes. Examples include changes in the academic performance of program participants, changes in the recidivism rate of program participants, changes in client satisfaction level, changes in the conditions of confinement in detention, and changes in the county-level juvenile crime rate. There are two levels of outcomes:

  • Short-term outcomes for direct service programs are the benefits or changes that participants experience by the time they leave or complete the program. These generally include changes in behavior, attitudes, skills, and/or knowledge. For programs designed to change the juvenile justice system, short-term outcomes include changes to the juvenile justice system that occur by the funding's end.

  • Long-term outcomes are the ultimate outcomes desired for participants, recipients, the juvenile justice system, or the community. For direct service programs, they generally include changes in recipients' behavior, attitudes, skills, and/or knowledge. They also include changes in practice, policy, or decisionmaking in the juvenile justice system. They are measured within 6–12 months after a youth leaves or completes the program. They should relate back to the program's goals (e.g., reducing delinquency).

Logic Models

Output indicators measure the products of a program's implementation or activities. These are generally measured in terms of the volume of work accomplished, such as amount of service delivered, staff hired, systems developed, sessions conducted, materials developed, policies, procedures, and/or legislation created. Examples include number of juveniles served, number of hours of service provided to participants, number of staff trained, number of detention beds added, number of materials distributed, number of reports written, and number of site visits conducted. Also referred to as process measures

  • ensure that the applicant's goals correspond with OJJDP's.
  • determine the federal program area, purpose area, or other subcategory to which the applicant's program should be assigned.
  • select indicators that will provide useful performance data for the applicant's program.

Understanding Logic Models

A logic model is a tool used to visually describe the linkages between program goals, activities, and expected outcomes. They describe how a program should work, present the planned activities for the program, describe how activities will be documented, and focus on anticipated outcomes. It is important to remember that logic models present a theory about the expected program outcome. They do not demonstrate whether the program caused the observed outcome. Diagrams or pictures that illustrate the logical relationship among key program elements through a sequence of "if-then" statements are often used when presenting logic models.

(text adapted from https://www.bja.gov/programs/crppe/logic-models.html and the Juvenile Justice Evaluation Center)

Why Create a Logic Model?

Logic model development offers the following benefits:

  • Clearly identify program goals, objectives, activities, and desired results
  • Clarify assumptions and relationships between program efforts and expected outcomes
  • Communicate key elements of the program
  • Help specify what to measure in an evaluation
  • Guide assessment of underlying project assumptions and promotes self-correction

Resources


Contact Us:

For questions regarding grant performance measures contact your grant manager or state representative.

For questions regarding the Performance Measures Tool (PMT) contact the PMT Help Desk:

866–487–0512
[email protected]