The Department of Justice (DOJ) has completed the changeover to JustGrants, the new grants and payment management system for its three grant-making components―the Office of Justice Programs (OJP), Office of Community Oriented Policing Services, and Office on Violence Against Women.  

Launched on October 15, 2020, JustGrants replaces OJP’s Grants Management System (GMS). In conjunction with the transition, OJP has replaced the Grants Payment Request System with the Department of the Treasury’s Automated Standard Application for Payments (ASAP) system.

JustGrants System

The system eases the burden on grant applicants, award recipients, and federal staff by providing—

• A unified grants management system for all of DOJ’s grant-making components.
• End-to-end processes that allow applicants and grantees to move seamlessly through the entire grants management lifecycle, from solicitation development through closeout.
• Improved access to and accuracy of data through data validation and reporting tools.
• Ready access for applicants and grantees to all of their applications and grants across DOJ.
• Enhanced automation and availability of electronic forms to reduce the need for uploading attachments and manual data entry.

Beginning October 15, 2020, all award management activities will take place in JustGrants. Data for all current, active awards have been migrated from GMS to the new system. Current award recipients should have registered their organizations and authorized users in JustGrants before October 15.

Because JustGrants will continue to use the System for Award Management, SAM.gov, as the primary source of organizational information, grantees must ensure that their SAM.gov profiles are up to date, including their organization’s E-Biz point of contact.

To accommodate the transition, OJP has extended some deadlines for award recipients to submit required reports. More information about the extended deadlines may be found online.

ASAP System

The changeover to ASAP will allow award recipients to draw funds securely through preauthorized accounts established by DOJ. Other benefits of the new payment system include:

• No fees for grant recipients.
• Easy online access to recipient accounts, allowing users to view current balances, account history, and status of payments.
• Faster payment processing times, including same- or next-day payment options.
• The ability for recipients to request and receive payments online.
• Enhanced security.
• Options for returning unspent funds electronically, which replace time-consuming and costly paper returns.

Award recipients were sent invitations to enroll in ASAP. Grantees can check the status of their enrollment by contacting the ASAP Help Desk and providing their organization’s D-U-N-S number and Entity Identity Number.

Resources:

The JustGrants website offers a wealth of resources to ease the transition to the new grants and payment management systems, including updates on training opportunities and answers to frequently asked questions. Questions also may be submitted by email.

Sign up to receive the latest information on DOJ’s rollout of the new grants and payment management systems.